Park & Trail Design & Development Coordinator - Full Time - Missoula, MT

DEPARTMENT: Parks and Recreation Department

ACCOUNTABLE TO: Parks and Trails Design and Development Manager

STATUS: Regular, full-time, non-union

Primary Objective of Position: Under general direction, plans, designs, and provides support and coordination for projects and planning efforts assigned to the Parks and Recreation Department. 

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. 

Duties are generally performed in both an office environment where hazards and discomforts are controlled and modifiable, and in the field where hazards and discomforts exist. Some duties require the ability to access project sites where loud noise, hazardous equipment, toxic chemicals and materials, and inclement weather may be encountered. 

TASKS: Develop, design, bid, and manage the progress of various Parks and Recreation projects, including construction and maintenance of public infrastructure such as playgrounds, parks, trails, skate facilities, tennis courts, restrooms, landscaping, irrigation systems, and parking lots; develop project maps and data bases; analyzes data for project planning and development; prepare project budgets, construction schedules, requests for proposals, procurements of services or materials, contract specifications and bid documents; assist in the development of park, trail and recreation facility standards, policies and construction methods; ensure compliance with federal, state and City municipal codes, regulations, guidelines and standards; prepare capital improvement program requests; negotiate and administer contracts with architects, contractors, and engineers, including contract documentation required for Federal Aid Projects; monitor and manage progress and costs of construction; inspect work and assure that plans and specifications are adhered to; review contractor estimates and requests for payment; conduct and coordinate timely departmental review of permits and comment on subdivisions and land use applications. 

Present and coordinate projects with groups, including, neighborhoods, volunteers, Partners in Parks, developers, other government agencies, boards and elected officials; respond in a timely and responsive manner to citizen questions and concerns;

Monitor, track and document projects; prepare reports and documents, including grants for park and trail projects, master plans, detailed design and construction documents for park and trail projects; use computer aided drafting programs to develop construction ready project plans, specifications, design standards, maps and exhibits; research information on lands, such as ownership, zoning, subdivision conditions, historic uses, deeds, and related; research and compile information on technical standards for non-motorized transportation; assist in planning and implementing non-motorized trail policies. 

Knowledge, Skills, and Other Characteristics: 

  • Knowledge of the principles and practices of Landscape Architecture; Civil Engineering; Construction Management; and Land Use Planning; 
  • Knowledge of parks, recreation facility, and trail design and construction methods and techniques; 
  • Knowledge of project management methods and techniques, including scheduling, budgeting, administration, public bidding, cost tracking, materials specifications, scheduling, subcontracting, general contracting, contract development change orders, and related rules, regulations and policies; 
  • Knowledge of irrigation systems including design principals, standards and materials; 
  • Knowledge of Missoula Parks Master Plan, Non-motorized and Active Transportation Plans and Missoula Urban Area Open Space Plan; 
  • Knowledge of Crime Prevention through Environmental Design, Americans with Disabilities Act, and American Association of State Highway and Transportation Officials Guide for Bicycle Facilities, Sustainable SITES design; 
  • Knowledge of the Missoula Municipal Codes and Montana Codes Annotated relating to Parks, Trails; 
  • Knowledge of Park and Recreation policies, procedures including strategic planning, capital improvement planning, purchasing rules, and budgeting processes; 
  • Knowledge of the Montana Public Works Standards and Specifications (MPWSS); 
  • Knowledge of federal and state contract administration requirements and local ordinances pertaining to purchasing and contracting; 
  • Knowledge and ability to promote safe work practices and ensure compliance with City safety policies; 
  • Skill in designing and developing parks and non-motorized trails; 
  • Skill in estimating cost, time and resource requirements to complete projects; 
  • Skill in public and interpersonal communications and writing, interagency coordination, public speaking, and communicating with elected and appointed officials; 
  • Skill in managing multiple capital improvement projects; 
  • Skill in understanding, interpreting, and implementing complex laws, regulations, policies, procedures, and guidelines; 
  • Skill in interpreting property records, plan specifications, surveys and construction documents; 
  • Skill in using computer software programs including MS Word, Excel, Access, Outlook, and Presentations, as well as AutoCAD® and ArcGIS®; 
  • Skill in promoting safe work practices and ensuring compliance with City safety policies; 
  • Skill in establishing and maintaining effective working relationships with contractors, consultants, outside agencies, special interest groups, citizens and city employees